Responsibilities:
- Manage sensitive matters with a high level of confidentiality and discretion, especially decisions directly impacting the operations of the organization.
- Arrange travel and accommodations for president and direct reports. Prepare expense reports.
- Respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.
- Draft and prepare correspondence for internal announcements, meetings, and organizations that the executive is involved with.
- Assist in preparing and managing presentations and decks.
- Welcome guests by greeting them, in person or on the phone, and answering or directing inquiries.
- Represent the company and the president in a positive light through great follow-through skills and sound judgment.
- Be responsive to emails/texts/phone calls, with contact outside normal business hours.
- Conserve the president’s time by reading, researching, collecting, and analyzing information as needed, in advance.
- Organize complex calendars and schedules, resolving any scheduling issues.
- Contribute to the development of processes and workflows for the development team and the organization.
- Facilitate communication to and from president by researching issues and staying informed of operational, company, and other relevant issues.
Requirements:
- Bachelor’s degree or equivalent work experience
- Direct experience including work of a highly responsible and confidential nature for a member of management or any combination of education and experience providing the types and levels of knowledge, skills, and abilities required by the job
- Experience utilizing Microsoft Office and intermediate to advanced functions of Microsoft Word, Excel, and PowerPoint
- Excellent communicator; able to interact with people of all levels in a confident, professional manner
- Service focus; dedicated to meeting the expectations of the president by maintaining effective relationships with interested parties
- Ability to present information one-on-one and in small groups to donors, board members, and other employees of the organization as well as contacts from outside the company
- Ability to handle multiple high-priority projects with little oversight
- Experience with Zoom, Salesforce, HubSpot preferred
Job Type: Full-time
Location: Tampa, FL