Responsibilities
As the partner services administrator, you’ll be at the forefront of bringing high-impact projects to life. You’ll assist the team in developing strong partnerships and supporting initiatives that elevate our brands and create memorable experiences. If you enjoy a multifaceted support role and get excited by the chance to bring structure and excellence to mission-driven work, this role is for you.
- Manage projects: Use project management tools to drive efficiency and achieve excellence across department initiatives by documenting and tracking projects.
- Support contract managers: Assist partner service managers as needed with contract execution and reporting.
- Coordinate meetings and documentation: Schedule meetings, take notes (can utilize AI tools), and document assignments from the meetings.
- Manage key inquiries: Serve as the first point of contact for incoming online inquiries, ensuring timely, helpful responses that keep us connected to our audiences.
- Support monthly reporting: Assist with gathering data for monthly, quarterly, and annual reports.
- Support high-impact events: Assist with event logistics, including packing, shipping, follow-up thank-you notes, pod packing and unpacking, and occasional on-site support to create unforgettable, family-centered experiences.
- Streamline collaboration: Schedule and coordinate meetings with internal and external partners to support seamless workflows across multiple projects.
- Optimize resource procurement: Manage purchase orders, order supplies, and handle logistics to support team operations and events.
- Support book distribution: Assist with ordering and distributing books that inspire families nationwide.
- Organize team travel: Coordinate and book travel arrangements to ensure smooth, stress-free logistics.
Be part of a vision bigger than us.
This role offers the opportunity to be part of meaningful and impactful work. You’ll have a front-row seat to the inner workings of campaigns and events that inspire families and communities. You’ll build invaluable skills, collaborate with passionate partners, and experience firsthand the power of mission-driven work.
Are you ready to make an impact?
We’re looking for someone who thrives in a dynamic environment and is eager to contribute to a team that’s shaping a brighter future for families everywhere. If you are excited to support a cause that matters, we encourage you to apply today and help bring our vision to life.
Requirements:
- Ability to manage multiple projects simultaneously and thrive in a fast-paced environment
- A collaborative mindset with a strong emphasis on teamwork and problem-solving
- Proficiency in Microsoft Office and online project management tools
- A college or associate degree preferred, but not required
- 1-3+ years of experience, with an interest in community-building and social initiatives
Location: Hybrid—Tampa Westshore (two days in office)
